Lesson 50 – How to LINK data and ADD up cells from a DIFFERENT WORKBOOK in Excel

In this lesson, I’m going to be showing you how to:

  1. Add up cells from a different workbook in Excel
  2. Link data cells across multiple different workbooks in Excel

Go ahead, open the video below and watch the tutorial at your own pace:

If I have not covered everything in this lesson, please leave a comment or your question below and I will get back to you. (you may have to scroll down past other lovely peoples comments)

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Thanks for watching!

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When you’re ready move onto:

Lesson 51: How to use FILTER DATA in Excel | Number Filters: Greater Than Or Equal To | Less Than

Or go back to:

Lesson 49: How to LINK data and ADD up cells from MULTIPLE different worksheets in Excel

Lesson 48: How to Hide & Unhide Worksheets in Excel | Hide Worksheets, so it CANNOT be unhidden easily in Excel!

Lesson 47: How to Hide & Unhide Rows & Columns in Excel | Hide & Unhide Multiples Columns & Rows in Excel

Lesson 46: Find & Replace in Excel | What is Match Case & Match Entire Cell Contents in Excel

Lesson 45: How to apply borders around and in-between cells in Excel | Difference between borders & Gridlines in Excel

Lesson 44: Use the IF function to work out if you are over BUDGET or not in Excel

Lesson 43: How to change a DATE to different FORMATS in Excel

Lesson 42: How to set and print rows & titles automatically at the top of each page in Excel

Lesson 41: How to display and print GRIDLINES and ROW & COLUMN HEADINGS in Excel

Lesson 40: How to MOVE a chart to a new worksheet on its own in Excel | Name the new worksheet in Excel

Lesson 39: How to insert a LINE chart with MARKERS in Excel | Select non-adjacent data in Excel

Lesson 38: How to add DATA LABELS to charts in Excel | Change colour of pie-chart segments in Excel

Lesson 37: How to CHANGE the CHART from one TYPE to another in Excel | Column chart to Pie chart in Excel

Lesson 36: Best method to COPY a CHART to a new worksheet in Excel | Making sure data is LINKED with the new chart!

Lesson 35: How to insert a NEW worksheet in-between 2 worksheets in Excel | Rearrange and Rename worksheets in Excel

Lesson 34: What is the PLOT & CHART AREA on a chart in Excel | How to SHADE the plot area in a chart in Excel

Lesson 33: How to insert an Embedded Clustered Column Chart in Excel | What is a Clustered Chart?

Lesson 32: What is Scale to Fit in Excel | How to use Scale to Fit (shrink pages) in Excel

Lesson 31: Relative OR Absolute references in Excel | Everything explained | Confusion solved!

Lesson 30: Best method to format numbers to display as PERCENTAGES in Excel

Lesson 29: Everything you need to know about ABSOLUTE cell references before replicating a formula in Excel

Lesson 28: A simple DIVISION formula in Excel | How to DIVIDE in Excel

Lesson 27: What is the thousand separator in Excel | How to use the thousand separator in Excel

Lesson 26: Use the AUTOSUM button to quickly ADD up cells in Excel | What is the Autosum Button in Excel?

Lesson 25: Everything you need to know about FREEZING PANES (rows & columns) in Excel | What is Freeze panes?

Lesson 24: How to SORT data in ASCENDING order in Excel

Lesson 23: Best techniques to widen columns & adjust the height of rows in Excel

Lesson 22: How to RENAME a worksheet in Excel

Lesson 21: How to COPY cells from one spreadsheet to another spreadsheet in Excel

Lesson 20: How to select multiple NON-ADJACENT cells in Excel | What are the benefits?

Lesson 19: What is a Workbook and Worksheet in Excel | What is the difference between a workbook and worksheet in Excel?

Lesson 18: What is a Formula and Function in Excel | What is the difference between a formula and function in Excel?

Lesson 17: How to PRINT the spreadsheet SHOWING the formulas and functions in Excel

Lesson 16: What is Page Orientation in Excel | Change Portrait orientation to Landscape in Excel

Lesson 15: Format the Font colour in Excel | Shade a range of cells to any colour in Excel

Lesson 14: How to insert a HEADER in Excel? | How to insert an AUTOMATIC FILENAME in the header?

Lesson 13: How to Format cells as Currency, Date, Percentages and apply Decimal Places to numbers in Excel

Lesson 12: Wrap Text in Excel | Break Text to Multiple Lines | Shrink to Fit

Lesson 11: Merge & Center in Excel | Merge Across | Merge Cells

Lesson 10: How to use the INSERT FUNCTION command in Excel

Lesson 9: Simple Subtraction Formula in Excel

Lesson 8: Using the COUNT and COUNTIF function to count ONLY the cells, which contains TEXTUAL data

Lesson 7: Count & CountA function in Excel | Difference between Count and CountA function in Excel

Lesson 6: MIN & MAX function in Excel | Find the Minimum and Maximum value within a range in Excel

Lesson 5: Average Function in Excel | What does Average mean

Lesson 4: Multiplication Formula in Excel | Replicate or Copy Formulas in Excel

Lesson 3: Formatting Cells in Excel | Make a Spreadsheet look visually attractive

Lesson 2: SUM function in Excel | Entering Text & Numbers | FREE Series of Microsoft Excel Lessons

Lesson 1: Introduction to Microsoft Excel | Excel Interface | FREE Series of Microsoft Excel Lessons (pdf guide included)

Hope you are enjoying your learning 🙂

Habib Ali – ICT Tutor

44 thoughts on “Lesson 50 – How to LINK data and ADD up cells from a DIFFERENT WORKBOOK in Excel”

  1. Another great lesson from Habib. I always had trouble using links from other spreadsheets or workbooks and all the lessons I used in the past never truly cleared it up for me. Your lesson was very clear and to the point, not once did I get lost in your lesson. I also now know why I had so much trouble and how to avoid it, keep both books open. Thank you for making these simple to follow along lessons. Will having too many links cause the program to slow down?

    • Hi Deborah, happy to hear you found the lesson very easy to follow. Yes, it is very important to have them both open to make the tasks a lot easier.

      It will not slow the program down by having too many links as it takes very little RAM, you wouldn’t even notice the difference. Take care 🙂

      Habib (ICT tutor)

  2. Very nice and easy to follow lesson. It is not always easy to get around in Excel. Thanks that you are making a bit easier for people who are not advanced yet. I found it much easier now to link data and up cells from a different excel sheets. I haven’t thought it is such an easy one. Cheers.

    • Thank you for your lovely feedback and comment. Glad you found my lessons useful and easy to follow. Keep dropping by on our website and YouTube channel for more upcoming videos.

      All the best

      Habib (ICT Tutor)

  3. Hi Habib Ali,
    U have worked really hard in producing these wonderful videos. Thank u for the help. I am a teacher and i was stuck with excel problems. I now see that u have a storehouse of knowledge on Excel here.

  4. Thank you for sharing this post with us, I really like reading this one too. I’ll go and see you video on Youtube for sharing


  5. Hello Habib, you’re a great teacher. Your video was just the right pace, you spoke clearly, you were easy to follow and to understand. Don’t you love Excel?

    I don’t use Excel much for work, but rather for my own use for budgeting and my own analytical spreadsheets. In my past work, I was considered an “expert” level, but so many of the common uses are overlooked in training, and the basics are crucial to every day needs.

    Keep up the great work, and yes, I learned something from your video, specifically, how to fill cells within a range of spreadsheets within a different file.

    Thank you, Joanie

    • Hello Joanie,

      First of all, many thanks for your compliments, they are very humbling! It’s so good to know that you are learning something new from my video tutorials on Excel. There is always more than one way of doing things in Excel, so there are always new learning.

      Yes, I do like the Microsoft Excel. 🙂

      Habib (ICT Tutor)

    • Thank you Francis and yes we have more and more students joining in, to complete my lessons. Our fans and subscribers on my YouTube channel are increasing on a daily basis, and I’m getting very positive feedback from the lessons.

      Sorry, I don’t provide any completion certificate as these are FREE and informal courses I’m offering as great VALUE to our visitors on our website and YouTube channel. However, you will get very comprehensive knowledge and skills, once you have completed all the lessons, and with all that great knowledge you will be able to sit and pass any examination that comes your way. All the best Francis.

      Habib (ICT tutor)

  6. Great explanation!

    I would love to share this article Lesson 50 – How to LINK data and ADD up cells from a DIFFERENT WORKBOOK in Excel with my friend that uses excel alot.

    Thanks for sharing!

  7. Thanks for the post. I must admit that i don’t use Excel but when i will use it this is the website with all the details that’s so good and simple.
    Thank you Habib for such an informative posts.

  8. Hey Habib, thank you so much for your helpful video lesson. I’ve learned quite a few tips and tricks about excel spreadsheets. Such as linking data across different spreadsheets, and the formulas and links between them.
    I think it’s very cool how you present your lessons. Everything is on point. Easy to follow, and you express yourself clearly.

    Thanks again, keep up the amazing work.

    • Hey Michael,

      Fantastic! This is great news that you have learnt to link data across different spreadsheets and also the formulas and links between then. Thank you for your feedback on the quality of my lessons on Excel. It’s humbling and motivating at the same time.

      Keep visiting our site and YouTube channel for more such contents.

      Best wishes
      Habib (ICT Tutor)

  9. Habib,

    Again, excellent video! Excel is a powerful tool. I’ll have to try this for one of my projects. Combining the North, South, and Midland profits seems straightforward on the video. But the true test is doing it myself on a project I’m doing. I appreciate your video! It’s very well-done, and I’m grateful for your effort.

    • Hi Robert,

      If you are not sure about the combining profits, you can watch the video over and over until you have understood, and also make notes. I’m sure you will be able to do it. Just keep going.

      Best of luck
      Habib (ICT Tutor)

  10. Linking data and adding up cells from a different workbook is something that I knew nothing about before today’s lesson.

    The more videos of yours that I watch, the more I realize how powerful Excel is.

    Thank you for another excellent lesson!


    • That’s great to know Michael.

      Please keep an eye out for many more useful videos on our YouTube channel and well as here on our website.

      Best wishes

      Habib (ICT Tutor)

  11. Hi Habib. Thank you for this lesson. Now I have learn the shorter way with the help of sum function to add up the data from all the tabs! It’s so much easy, no need to go through the tab one by one 🙂

  12. Thanks for sharing this information. I found the tutorial very clear and straightforward. I have recently started a new job and discovered my excel skills do not match the level of my colleagues skills so will look through your other tutorials to help me catch up!

    Thanks Again

    • You are welcome. I’m humbled to know my video will help you learn new Excel skills to match up with your new job. Please let me know if there is anything else you would like to learn and I will try to make videos around it if possible.

      Best of luck

      Habib (ICT Tutor)

    • Hi,

      You are welcome! I want others to benefit from my knowledge and expertise. Please start watching the training from lesson one to maximize the benefit. I continue to make many more video tutorial. So, keep visiting my site and YouTube channel.

      Wishing you all the best

      Habib (ICT Tutor)

  13. Hi Habib,

    It is an excellent lesson. I really love your recent tutorials because I could learn more and more advanced techniques. I always wonder how to consolidate data from different Excel files. I get the answer now from your video. Thank you for sharing.

    All the best,


    • Hi Alex,

      I’m glad to hear my video tutorials have been useful for you.
      Please keep visiting our site and YouTube channel for many more exciting tutorials.

      All the best

      Habib (ICT Tutor)

  14. Thank you for your post. I found it’s really helpful and useful, especially for me to improve how to use excel function in full. Before I knew Excel is a calculator and also good for data, but didn’t know how it works in deep like you taught, and always messed it up at the end.
    Now I known more, and how to link data in different workbooks. Like the last lesson 49, I need to watch few times. Thanks again for the training, I’m looking forward to watch more of your trainings in future!

    • That’s great to know Ling. I’m so glad to hear my video tutorials on Excel are helping you learn lots of different techniques. There is always more than one way of doing things in Excel, and there are so many different functions you can use on Microsoft Excel.

      The Microsoft Excel videos are uploaded regularly on our website and YouTube channel.

      All the best

      Habib (ICT Tutor)

  15. I am inclined to say don’t give everything away 🙂
    Quite an impressive list of informational posts and videos, Habib. Thank you so much for all this effort and education!

  16. Well I watched lesson 50, very good. I immediately saw how I might need to learn about this stuff and how it might be a good idea to start at lesson 1.
    I’ve done a fair bit of teaching myself.
    This is a really good website.
    I’ll be back.

    • Hi Garry,

      Thank you for your feedback. Yes, definitely it’s a good idea to start from lesson one. Let us know if there is anything I haven’t covered yet.

      Best wishes
      Habib (ICT Tutor)

  17. I never knew that you can link data cells in Excel. Every single one of videos teach me so many new things and features that you can use in Excel. Thanks for sharing!

  18. Great tip in today’s lesson. I really liked that second method rather then first. I only was using the first one as I thought that’s the only option. The second one feels much quicker.

  19. How to link data and add up cells from a diffrent workbook in excel is extremely useful and interesting to know, you have a natural way of making using Excel easy and simple. I have tried learning from videos and books this program, but I have learned more from your website than any videos or books I have ever used

    Many thanks

    • Dear Jeff,

      Thank your for your amazing feedback. Please keep visiting our site and YouTube channel for more videos.

      Best wishes

      Habib (ICT Tutor)


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